Based on many years of running large stone sculpting symposiums, here is what we find to be standard practices for setting up and running a volunteer based symposium. This preliminary draft describes typical volunteer compensation amounts for discussion purposes.
The symposium director is responsible for producing a symposium that provides the following services: Lodging and meals, full service workspace, stone and tool suppliers, educational instruction, user exhibit, fund raising, and social activities.
Work to run a symposium is usually organized into the following jobs.
In a small symposium, one person could wear most of these hats with help scattered among volunteers. The 2008 Camp B event took about 5 compensated people and 4 work-study students to cover these jobs. Silver Falls was more like 2 people and a few work-study students. But anyway you cut it, the process is like a hotel attached to an industrial play ground.
Every event is different, but the more it changes, the more it stays the same.
- Lodging coordinator
- Registration and check out
- Field and equipment manager
- Education activity coordinator
- Social coordinator
- Fund raising (auctions)
- Work study helpers (usually for field support, dinning room clean up, and fundraising support)
The following tasks make up most of the work to be done to run the symposium
- Facilities agreement for Lodging, food, and field facilities
- Symposium brochure, t-shirt, and other promotion
- Mail reservations and sign up
- Registration check-in and final payments
- Lodging assignments and coordination
- Stone and tool vendor arrangements and agreements
- Education and instructor arrangements
- Field operations
- acquiring equipment and facilities
- equipment setup, maintenance and take down
- field workspace coordination
- parking and traffic management
- Dining room clean up
- Fund raising auctions
- Social activities
- Member show (sculpture walk)
- Conduct the annual membership meeting
Honorariums and expense compensation
Instructors are usually paid a honorarium and given a lodging discount. Key volunteer jobs are compensated with reduced symposium fees. Typically 3-5 work study positions are filled requiring 2-4 hours per day work in exchange for symposium fee discounts.
- single payment ($1000-$1500 as determined by the board)
- free lodging and meals
- travel expenses
- payment - $50 $100/day
- lodging - free or reduced
- travel expense some compensation
Key positions as assigned by the symposium director usually including a lodging coordinator, a registrar, and a field manager who in turn employ work-study students as helpers and casual help from volunteers at large.
- reduced symposium fee
- travel expense in some cases
- reduced symposium fee typically 50% symposium fee
- lodging and travel compensation for board meeting held during symposium