Article IV. OFFICERS

Section 1. Officers

The officers of the Association shall be President, Vice President, Secretary, and Treasurer, each of whom must be a member of the Board of Directors. Election of officers shall be by the Board of Directors at the first BOD meeting after the general election. The BOD may not elect one person to hold two or more offices simultaneously. Nor may it elect the same person as Treasurer for more than two (2) consecutive years. Each officer will serve for a period of one (1) year following his or her election. An outgoing Treasurer shall serve as an adviser to the new Treasurer until that calendar year's financial books are closed. If one or the other of these restrictions makes it impossible to fill all offices, the Board may authorize an exception by unanimous vote of those present.

Section 2. Duties of Officers

Section 2a. President

The duties of the President shall be to:

(1) Oversee notification of and preside over the meetings of the Board and Membership;

(2) Execute, on behalf of NWSSA, all legal documents, with BOD approval, pertaining to NWSSA business;

(3) Authorize checks in the absence of the Treasurer;

(4) Ensure that the Association abides by its Bylaws;

(5) Chair the Executive Committee.

Section 2b. Vice-President

The duties of the Vice-President shall be to:

(1) Assume the powers and functions of the President in the absence, resignation, removal, or disability of the President;

(2) Authorize checks in absence of the Treasurer and President;

(3) Serve on the Executive Committee.

Section 2c. Secretary

The duties of the Secretary shall be to:

(1) Oversee the keeping of records of meetings, policies, activities, and any other official NWSSA documents required by law;

(2) Take minutes of the Board of Directors' meetings, Annual Membership Meetings, and any Special Meetings of the Members or Board and within thirty (30) days after a meeting, provide the Board of Directors with a copy of the minutes including a list of motions made and the voting results,

(3) At the Annual Membership Meeting and any Special Meeting, use the list of current paid members provided by the Treasurer to check that a quorum is present and any requirements for majorities are satisfied;

(4) Serve on the Executive Committee.

Section 2d. Treasurer

The duties of the Treasurer shall be to:

(1) See that the Association has a registered agent for the State of Washington;

(2) Monitor financial conditions and budgetary performance of the Association, recommending modifications as needed;

(3) Be the custodian for all NWSSA funds, and disburse such funds as directed by the Board of Directors;

(4) Confer with the Board regarding the fiscal advisability of all actions and policies with major financial implications;

(5) Maintain all current financial records of NWSSA, presenting a report to the BOD at each meeting, and written financial report for the preceding twelve months at the Annual Meeting of the Members;

(6) Oversee the maintenance of a list of current paid members;

(7) Serve as chair of the Finance Committee;

(8) Serve on the Executive Committee;

(9) Present a budget for the upcoming fiscal year to the Board for approval;

(10) Acknowledge all donations to the Association.

Section 3. Removal of Officers

Any Officer elected or appointed by the Board may be removed from office by the Board whenever, in its judgment, the best interests of NWSSA would be served thereby. An affirmative vote of two-thirds (2/3) of the BOD is required for passage. If an Officer is being considered for removal, all Board members will be notified (by email or postal mail) of the meeting when the issue will be taken up at least thirty (30) days in advance of said meeting. The Officer involved will be given thirty (30) days notice and will be given the opportunity to be present and to be heard at the meeting where her or his removal from office is being considered.

Section 4. Vacancy of Officers

In the event of a vacancy of the President, the Vice-President shall become President. In the event of any other vacancy, the Board shall elect a successor to fill the unexpired term. A vacancy in any office created by the death, resignation, removal, disqualification, or creation of a new office or any other cause shall be filled by the Board.