Section 1: Annual Meeting of the Members
The NWSSA shall hold an Annual Meeting of the Members (Annual Meeting) in February of each year at a time determined by the Board. Written notice of the Annual Meeting shall be provided to all members in good standing. If the the Annual Meeting in not held in the month designated, the Board shall cause the meeting to held as soon as may be convenient. The business of the Annual Meeting shall be to: review the previous year's activities, officially introduce the new Directors and Officers; review the past year's fiscal report and present the current year's proposed budget; announce amendments made to the Bylaws and/or Articles of Incorporation in the previous year; and present other business information that may be of interest to the membership.
Section 2: Meetings of the Members
The NWSSA shall hold periodic Meetings of the Members at dates and locations to be determined by Board. These meetings are of an informal nature and may be educational or informational. Notice of all Meetings of the Members shall be provided to all members in good standing in a written form through a general-distribution publication.
Section 3: Special Meetings of the Members
Special Meetings of the Members may be called by the President or by twenty-five percent (25%) of the Board of Directors, provided that the meeting notice, containing the reasons for the meeting, its time, date, and location, is provided to all members by mail or publication at least fifteen (15) days prior to the scheduled meeting. The business of the Special Meeting of the Members shall be limited to those subjects identified in the note. Special Meetings of the Members may also be called by the Board upon receipt of a written petition of at lest ten percent (10%) of current members.
Section 4: Quorum of the Members
Twenty percent (20%) of members in good standing in attendance at the Annual Meeting or Special Meeting of the Membership shall constitute a quorum.
Section 5: Notice of Meetings
Unless notice is specifically mentioned elsewhere in the Bylaws, the President, the Secretary, or the Board shall cause to be delivered to each member to vote at the meeting, either personally or by mail, not less that fifteen (15) nor more than fifty (50) days before a meeting, notice of that meeting.
Section 6: Board Meetings
The Board of Directors shall meet at locations, dates, and times to be determined by the Board for the transaction of ongoing business. The first meeting of each year shall be called the Annual Meeting of the Board. The schedule of meetings for the year, including date, location, and time, shall be set at the Annual Meeting of Board, but may be changed by Board as circumstances warrant. A schedule of such meetings shall be made available in written form to all members in good standing through a general distribution publication.
Section 7: Special Meetings of the Board
Special meetings of the Board may be called by twenty-five percent (25%) of the Board. Due notice of the date, time, and place shall b provided to all Directors at least fifteen (15) day in advance of the scheduled meeting. Special Meetings of the Board may be called upon receipt of a written petition of at least ten percent (10%) of current members for any purpose stated. In the case of a Special Meeting of the Board, petitioned by members, the membership shall be notified of such a meeting at least fifteen (15) days in advance of the scheduled meeting.
Section 8: Quorum of the Board
A quorum of the Board is a simple majority of the current Directors and is required for the transaction of business at regular and special meetings.
Section 9: Minutes
Minutes of each Board, Annual or Special Meeting shall be kept by the Secretary or his or her designee and, when approved by the BOD or members, entered into the permanent record of the NWSSA.
Section 10: Rules of Order
The business of all meetings shall be conducted according to The New Roberts Rules of Order (ed. M. DeVries).
Section 11: Meetings by Telephone
Members of the Board may participate in meetings by means of a conference telephone, speaker phones, or similar communications equipment so that all persons participating in the meeting can hear each other at the same time. Participation by such means shall constitute presence of the person at a meeting.
